Tips to convert more rental property owner leads to sales
Tips to convert more rental property owner leads to sales

The right approach may turn every lead into a new client, which is something that every property manager should grasp. Part of that approach is distinguishing yourself from other property management Canberra companies. By following these easy steps, you will learn how to convert more rental property owner leads into clients.

Achieving income from property owner leads is one thing, but obtaining them is another.

This post will teach you the 5 most essential strategies to increase your closing rate. We learned these tactics from the finest in the industry.

If you follow these simple suggestions, your closing rate will skyrocket.

Tips to convert more rental property owner leads to sales

1. Contact New Property Management Leads in an Hour

It’s important to respond promptly to new property owner leads.

A Harvard Business Review research found that businesses that tried to contact new leads within one hour had significantly higher conversion rates.

How much more?

The likelihood of having meaningful conversations with decision-makers increased by almost sevenfold for businesses that waited less than 60 minutes. If you have less than an hour to contact a lead before they go cold, you should do it immediately. And keep in mind that faster is always preferable. It may be necessary to hire a dedicated salesman to handle incoming calls in order to achieve this.

2. Start with great customer service

You’ll increase your closing rate by ensuring a fantastic client experience from the start. You should always be ready to welcome a leader who approaches you in any way.

How you welcome new leads is just as crucial as when.


Sadly, some property managers still answer their phones with “John, how are you?”

That sort of welcome has to disappear.

Think I’m a snob?

I am, but studies show that we judge people’s credibility by their telephone tone.

With no non-verbal cues like gestures, smiles, or other non-verbal cues, the tone of your voice is everything.

Fear not. “Hello!” is a basic opening. You reached R&L Property Management Corp. Rob. Is there anything I can do for you today

It also helps to answer calls with genuine interest rather than boredom or monotony.

You may practice with a friend or relative. You may even record yourself and listen to see where you might improve.

3. Anticipate and prepare for objections

Most of the selling work is done if you can get inside your lead’s mind.

Knowing what they desire and what they are concerned about may help you anticipate their objections. This will make the closure process more seamless. Uncertainty over the benefits of hiring the cheapest property management in Canberra company is one example of a common source of concern for investment property owners. Describe the benefits of your services in these types of circumstances. Taking care of the problem before they bring it up would assist to alleviate their worries.

Selling requires excellent listening skills.

Prepare solutions for their issues, but don’t forget about how you present them.

Don’t be shy or embarrassed about the information you provide a lead. Confidence is essential if you want someone to invest in you.

You may strengthen your connection with your leads by addressing their issues before they raise them.

This phase establishes a strong commercial connection based on trust and rapport. More sales mean more revenue for your property management Canberra company.

Pricing options

Property owners are comparing your property management Canberra company to rivals as you read this.

Who doesn’t do this before a major purchase?

But wouldn’t it be wonderful if landlords had to pick between you and…you?

Sure, with price choices.

This may be done by categorizing your pricing lines into prestige, popular, and competitive.

• The luxury pricing zone is the one at the top of the line that will boost your property management services and not drive away clients.

• The most popular zone is in the center.

It’s possible to price a service package to compete with another property management business nearby.

If you just provide one pricing, your lead may choose to work with you or not.

A lead’s attitude changes when given price choices. They must now choose between plans 1, 2, or 3 and not you and another property management business.

Tips to convert more rental property owner leads to sales

Leave an impression

Regular paperwork can help your property management business fit in.

To impress prospective customers, make sure all of your papers stand out from the others.

Otherwise, your files and business would be lost.

  • Your slogan is clear and catchy
  • Easy to find phone number
  • Your logo is in color and appears on all paperwork
  • You should also give them a reason to choose your property management Canberra company.

By leaving more than just an estimate, you show the lead that you will always go above and beyond for their clients (which is a great reputation to build when you are trying to get a leg-up over the competition).

An example of what to leave is a brochure outlining your services and benefits, with a case study and a few testimonials. Visit to read about Tips for choosing the right property management software.

Your chances of getting the client increase if your documents set you apart from the competition.

Leave an impression

Regular paperwork can help your property management Canberra business fit in.

To impress prospective customers, make sure all of your papers stand out from the others.

Otherwise, your files and business would be lost.

In addition, your company’s website URL is always listed in your contact information.

You should also give them a reason to choose your property management company.

If you leave more than simply an estimate, you demonstrate to the lead that you are committed to going above and beyond for their customers (which is a great reputation to build when you are trying to get a leg-up over the competition).

A pamphlet describing your services and advantages, together with a case study and a few testimonials, would be an example of what to leave behind. If your papers distinguish you from the competition, your chances of obtaining the customer improve.

Tips for choosing the right property management software
Tips for choosing the right property management software

Is your real estate business slowly pouring in? The most essential element for property managers is quick access to the property information. Choosing the finest property management software takes time and effort. Property management Canberra software is a huge industry with numerous software vendors. 11 Best Property Rental Management Software Picking Tips + 1 Bonus

In 2019, investors, realtors, landlords, and property managers are still using these automated solutions. The best real estate administration system helps modernize the company. It automates certain typical tasks. For example, property advertising, tenant screening, maintenance work schedules, profit tracking, and expense tracking are all included.

Rental Management Software must have these characteristics for automation and property management.

Platform 1 (Local or Cloud)

Traditionally, all real estate solutions are handled through a single program on your PC or Mac. These applications are increasingly mobile and cloud-based. Your data is accessible on many devices through mobile applications.

This is great for updating or doing admin work while out on the property. It also helps if you can’t access a computer for any reason. Using the program is pointless if you can’t access your data when with your customer. You don’t want to miss out on a bargain because you lack knowledge.

Tips for choosing the right property management software

Rent Recoveries

I know you can juggle attributes or are trying. Rent collection or chasing late payments should not take up your precious time. Online rent collection and late payment monitoring are available even for free.

This is a must-have element for every business or residential real estate Canberra property management system. Your solution should allow for basic online rent collecting and work order creation.

Managing Expenses

Tracking your expenditures can help you keep track of all your money. Real-time rent ledgers are available in the finest property management software. Your accounting will be greatly automated as a consequence of this, allowing for fast and simple report production.

Money flow reports are generated with a single click by the finest apps. They also aid with tax preparation. Rental accounting does not have to be difficult.

Work Management & Scheduling

Rental management software should enable you to plan and monitor repair requests. Data such as property papers and pictures may be safely recorded.

Good property management Canberra software tracks tenant conversations. It should feature a service and repair message recording system. It is possible to set up calendars and reminders to record service and repair notifications.

Investment in a property management Canberra system with automated property marketing capabilities is recommended. It takes a long time and is extremely tiring. With a few clicks of a button, you may advertise your home. A property listing website may also be synced.

Your rental application should be automated. Create and send the rental application to the right person automatically. You don’t want it. A simple online form completion, e-signing, and return should suffice.

Checks on Tenant Background

Given the current economic climate, no one wants a bad renter affecting their bottom line. In most cases, these renters are late payers. Tenant background checks take up your time and add to your workload. You can read about Tips to convert more rental property owner leads to sales by visiting

Tips for choosing the right property management software

The ideal rental solution automates this step as much as it can. You should be able to verify tenant credit, prior criminal activity, repossession notifications, and housing histories shortly after receiving the request. Ideally, the solutions will let you choose who pays the fees: the applicant or you.


A professional property manager protects their rental properties with tight-fitting or leak-proof agreements. According to the usual rule, nothing may be enforced until it is in writing.

The finest solutions can generate bespoke ironclad contracts with a single click. Allowing you to generate late rent notifications instantly would also be useful.

Prices & Fees

A Rental Management Solution should include this as one of the key aspects. It may be monthly or one-time. It all depends on your user or unit count. You must study all costs, hidden or otherwise, before selecting a property solution.

A solution should always be researched before selecting it. Choosing the finest rental software can help you save money.

Support is an essential consideration when choosing a Rental Management Solution. Inquire about customer assistance and costs. Having it is comforting, even if you don’t need it.

The service’s conditions, availability, and fees are well-known. They charge $50/hr for property management. Your options include no-cost solutions that are included in your one-time purchase price. Free property management Canberra software may not provide assistance, but it’s good to know.

Marketing Aid

Does the app you’re thinking about buying support third-party applications? Not having to copy-paste data from one program to another saves a lot of time. Nowadays, the most common trend is to advertise rental listings through third-party applications or sites.

Listings on major websites are posted with one click using property detail syndications. This aids in attracting excellent residents/tenants to your properties.

A personal website is usually included in most property solutions. You may add your own logo, marketing material, and unique colors to your listings. This helps prospective customers/applicants/tenants remember your brand and your assets.

Documentation Assistance (Bonus)

You’ll also want to be able to store and retrieve documents with ease. Receipts, rental agreements, foreclosure letters, and merchant records are all examples of documents that include financial information. If property management Canberra software enables you to upload and store documentation for units or tenants, that is a significant advantage.

It is preferable to use a template that has specific data such as rest, tenant, unit details, late penalties, and other important information. The ideal solution will have a powerful search function built into it. You may look for documents regardless of whether or not you know the tenant’s name or which apartment he or she is renting. Click here to read more about rental agreements.


There are many advantages to using the best property management Canberra system. You have taken the time to read our Top 10 Tips for Choosing the Best Rental Management Software. We appreciate your interest! Go ahead and put what you’ve learned to practice.